• Go to our online ordering system and select the show you'd like to sign up for.

• Sign in to your account or create your company account.

• Complete your order and make your payment

  • If you *DO** have a renewable deposit AND a credit card on file: Select "Pay Later"

  • If you *DO NOT** have a renewable deposit: Select "Pay With Credit Card" and enter all the required information

• You will receive an order confirmation immediately. You should receive a confirmation of acceptance or waitlist notification within 3-4 business days.

Exhibitors who DO NOT have a renewable deposit on-file will need to place a $100.00 non-refundable deposit for each booth ordered. This will go directly to the order as the first payment installment. The same card will be charged the full remaining balance, AUTOMATICALLY, thirty (30) days before the show. If the order was submitted and/or accepted LESS THAN thirty (30) days before the show, the full remaining balance will be charged at the time of acceptance. Exhibitors who DO have a renewable deposit in their file AT THE TIME OF THE ORDER will not have to pay the initial deposit or authorize the automatic charges.

The refundable, Renewable Deposit (“RD”) allows the applicant to apply to as many International Gem & Jewelry Shows (“InterGem®”) as they want without having to place additional deposits or authorize automatic charges per order. The one-time fee for the RD is $1,000.00. Registration is required. To register, use our fillable Renewable Deposit form.

To have the RD refunded, written notice must be received by InterGem®’s corporate office through e-mail or mail. InterGem® can only refund the current balance at the time of the request. If past due debt exists between the applicant and InterGem® at any point, funds from the RD will be transferred and applied directly to the debt. Should funds be removed from the RD it will no longer be valid until the applicant adds funds to reconcile the balance.

The renewable deposit does not guarantee advance pricing. To take advantage of the “Advance Price” the applicant is responsible for paying their orders in full by the deadline which is one week before the start of the show. By placing a RD on-file the applicant is eligible for InterGem®’s “Automatic Payment Program” which will charge your credit card automatically to guarantee the “Advance Price.” Separate registration is required to sign up for the “Automatic Payment Program.”

You will immediately receive a confirmation of your order. Save this in your files until you receive a second email from InterGem®. Your second e-mail from InterGem® will contain a confirmation of your acceptance or an explanation of your placement on our wait-list.

DO NOT make plans or travel arrangements for our show until you receive a confirmation of acceptance.

If you haven't received a confirmation of acceptance or have received an email regarding your placement on our wait-list, these may be the reasons why:

• PAYMENT ISSUE: One of the most common issues why an applicant is placed on the wait-list is for lack of payment. A $100.00 non-refundable deposit or a renewable deposit is required before your order can be accepted. If you plan on participating in multiple shows, InterGem® recommends that you place a "Renewable Deposit" on-file. This option will allow you to make payment whenever you'd prefer, up to the start of the show.

• SPACE ISSUE: Space is limited in all our shows. Occasionally, we may sell out of space and will need to place your order on the waitlist until a space may open up.

• CONTRACT ISSUE (Skincare/Cosmetics Vendors): Another possibility of why your order was not accepted is that you sent the wrong type of contract. Skincare/Cosmetic vendors must submit a special contract and be beholden to an additional level of policies. Click Here to download the "Skin Care Vendor Contract."

[5]: /exhibiting-info#forms

InterGem® makes it simple and easy to make your payment online. We offer an online payment portal to pay your balance on accepted orders. If you prefer to email a payment form, we offer a fillable .PDF for your convenience. Please note any wait-listed order will not appear in the online payment portal.

• TO PAY ONLINE: Click Here

• TO DOWNLOAD A PAYMENT FORM: Click Here

If your company carries skincare, cosmetics and/or haircare products, we need a separate application from you. Please download the special contract from our ordering page. Or select "I Sell Skincare/Cosmetics/Haircare Products" when placing an order online. This contract contains additional restrictions and the correct pricing. Without the correct application, order will remain on the waitlist.

The "Advance Price" is the discounted price offered on all booths and extra equipment if payment is made by the deadline. The deadline is typically SEVEN DAYS before the start of the show. The date will be noted on your online order form or the paper contract. If the full payment is made after the deadline, standard pricing will be applied.

Cancelling your order is simple. To cancel, please submit your request in writing to InterGem®. Your request must include your company name, show name, and show dates. Cancellation requests may be emailed to info@intergem.net.

Unless otherwise noted on your contract, the following cancellation schedule applies:

More Than 30 Days Before Show Opening

• A $100 cancellation fee per booth will be charged or withheld at the time the cancellation is received.

• No cancellation fees or penalties will be applied to pre-ordered extras.

30 to 8 Days Before Show Opening

• Exhibitors will be charged 50% of the booth fee and 50% of all pre-ordered extras.

Less Than 8 Days Before Show Opening and No Shows

• Exhibitors will be charged 100% of the booth fee and 100% of all extras at the applicable standard rate.

All cancellation requests must be received in writing. The date the written cancellation is received by InterGem® will determine the applicable cancellation fee.

Typically, booth numbers are finalized two weeks before the show date. You can call or email our office to find out the booth number for a specific show. You can also find your booth number on our website – just go to the show page and look up the participating exhibitors.

Each state has different tax regulations. We have included that information on our "Exhibitor Tax Information" page. Please make sure you get approved for a show first before you apply for any tax license information with that state. It is the responsibility of the exhibitor to have all the necessary tax paperwork completed before the show.

Most shows have the same set-up, show, close-down and load-out hours. There are two shows that differ from the normal hours including the Denver Wholesale Show (September) and any show whose first set-up day falls on Thanksgiving Thursday. For a printable chart of our typical hours, click here.

Typical Set-Up Hours:

Set-Up Hours: The hours exhibitors are allowed inside the hall to set-up their booths. No attendees or non-staff members are allowed in the hall at this time.

• Thursday, 4:00 PM-8:00 PM

• Friday, 8:00 AM-11:00 AM

• Saturday, 8:00 AM-10:00 AM

• Sunday, 9:00 AM-11:00 AM

Typical Show Hours:

Show Hours: The hours in which the show is open to attendees. For security reasons, attendees are not allowed in the hall before or after this time. These hours are strictly enforced.

• Friday, 12:00 PM-6:00 PM

• Saturday, 10:00 AM-6:00 PM

• Sunday, 11:00 AM-5:00 PM

Typical Close-Down/Load-Out Hours:

Close-Down Hours: The hours exhibitors are allowed to remain in the hall after show hours to close down their booths for the night and secure their merchandise.

Load-Out Hours: The hours after the event finishes that exhibitors are allotted to pack up their merchandise and leave the hall.

• Friday, 6:00 PM-7:00 PM

• Saturday, 6:00 PM-7:00 PM

• Sunday, 5:00 PM-8:00 PM

The entire show floor is guarded overnight. Additionally we provide a designated lockdown area for high value merchandise.

Low Value Merchandise: If you plan to leave your merchandise at your booth overnight, we suggest covering your merchandise with a secured tarp. Please make sure to have an inventory of your merchandise and take photos of your booth right before you leave the show/secure your tarp.

High Value Merchandise:

Every show has a guarded overnight lockdown area for your merchandise. The lockdown area is guarded by armed and highly trained police. To include your merchandise in the lockdown, please follow all guidelines below

• USE THE RIGHT CASE: Your merchandise must be in a secured case with a lock in order to be placed in lockdown. Any type of case is accepted (ex. luggage case, steel carrier, trunk, etc.,) however, we HIGHLY suggest that your case be hardshell for additional security and protection from an accidental crush. InterGem®staff and hired security are not responsible for damage during lockdown.

• SAFEGUARD YOUR TICKET: You will receive a ticket once you surrender the merchandise and will need that ticket to pick up your merchandise the next morning. Keep your ticket safe and have it ready to surrender when you approach lockdown.

• ANTICIPATE LOCATION: The lockdown area will be determined by security at the show. Be sure to ask a show office staff member for the location when you arrive.

• FOLLOW CHECK-IN/CHECK-OUT TIMES: Please arrive at least 30 minutes before the check-out time ends to ensure that your merchandise is not left unattended and that your merchandise is secured in your booth before attendees arrive to the show. For a printable chart of lockdown hours, click here.

  • (Check-In) Thursday, 5:00 PM - (Check-Out) Friday, 12:00 PM

  • (Check-In) Friday, 6:00 PM - (Check-Out) Saturday, 10:00 AM

  • (Check-In) Saturday, 6:00 PM - (Check-Out) Sunday, 11:00 AM

Yes! However they must be requested. We send you a digital pass link when you receive your acceptance email. We also offer 50 paper tickets that can be mailed. Exhibitors must have an accepted contract to the show in order to qualify. Additional paper tickets are available for purchase. Digital passes are automatically sent to you, however, postcard passes must be requested using the proper forms. To see the forms, please visit our "Exhibiting Information" page.